Payroll Specialist – Full-Time, Permanent
Location: Aurora, Ontario | 100% Onsite (5 Days/Week)
Salary: $65,000–$80,000 annually, with flexibility based on experience and qualifications
Insight Recruitment is partnering with a well-established, family-owned group of companies operating in the construction and building materials industry to recruit an experienced Payroll Specialist for their team in Aurora, Ontario.
This is an excellent opportunity for a payroll professional who enjoys taking full ownership of the payroll function while working within a collaborative, multi-company environment. In this hands-on role, you will independently manage three biweekly payrolls for approximately 100 employees across affiliated businesses. Beyond payroll processing, you will play an important role in managing statutory and union remittances, administering employee benefits and retirement programs, and providing day-to-day HR support.
Key Responsibilities
Payroll Administration & Compliance
- Independently manage three full-cycle biweekly payrolls using ADP, ensuring accuracy and timely processing.
- Process regular and hourly wages, overtime, bonuses, deductions and payroll adjustments.
- Maintain accurate payroll records, including new hires, terminations, compensation changes and employee updates.
- Reconcile payroll reports, investigate discrepancies and resolve payroll-related issues.
- Prepare and submit statutory remittances, including CRA source deductions, WSIB, union dues, pension contributions and benefit premiums.
- Ensure compliance with Canadian payroll legislation and applicable collective agreements.
- Complete year-end payroll reporting, including T4s, Records of Employment (ROEs) and related filings.
Benefits & HR Administration
- Coordinate employee benefits and Group RSP administration, including enrollments, changes and terminations.
- Serve as a point of contact for employee payroll, benefits and deduction inquiries.
- Liaise with union representatives, benefits providers and internal stakeholders as required.
- Support HR with onboarding, offboarding, employee documentation and record maintenance.
Reporting & Process Improvement
- Prepare payroll and labour-related reports for management.
- Support payroll, union and government audits.
- Identify opportunities to improve payroll processes, accuracy and internal controls
What We're Looking For
- 5+ years of hands-on Canadian payroll experience, ideally managing full-cycle payroll independently.
- Strong ADP payroll experience is required.
- Direct experience with unionized payroll, including union dues, benefits, pension contributions and remittances.
- Strong knowledge of Canadian payroll legislation, CRA requirements, WSIB and statutory deductions.
- Experience with employee benefits and Group RSP administration.
- Strong reconciliation, analytical and problem-solving skills.
- Highly organized, detail-oriented and comfortable managing multiple payroll deadlines.
- Excellent interpersonal and communication skills, with the ability to confidently address employee payroll inquiries.
- Experience supporting multiple companies or business units is an asset.
- Previous experience in construction, building materials, distribution or a family-owned business would be advantageous.
- Payroll Compliance Practitioner (PCP) designation is an asset.
Why Consider This Opportunity?
- Competitive salary of $65,000–$80,000, with flexibility for the right candidate.
- Stable, full-time permanent opportunity with an established, family-owned organization.
- Opportunity to independently manage payroll across multiple operating companies.
- Collaborative, team-oriented working environment.
- Casual dress and onsite parking.
- Broad exposure to payroll, benefits, compliance and HR administration.
If you're an experienced Payroll Specialist with strong ADP and union payroll experience and are looking for a stable, hands-on role where you can make a meaningful contribution, we'd love to hear from you.
Apply directly through LinkedIn or reach out to Insight Recruitment Inc. for a confidential discussion.
