Jobs in Markham

Newest first

Within 25 km of Markham

Added 4 hours ago
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KC
Filing Clerk, People & Culture
Kinark Child and Family Services
Markham, ON
- $22.83 to $25.22 CAD / hour
Added 4 hours ago
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Kinark Child and Family Services

Filing Clerk, People & Culture

Markham, ON, Canada

$22.83 to $25.22 CAD / hour · Full-time

Within 25 km of Markham · About 3.2 km from the city centre

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Job details

Pay: $22.83 to $25.22 CAD / hour
Job type: Full-time
Apply by: Dec 3, 2026
Posted: Nov 3, 2026

Original job description

Job Description

Reporting to the Manager, Employee Experience (People and Culture), the Filing Clerk position will be responsible for filing, updating and maintaining personnel files.

The hourly pay range for this position is $22.83/hr CAD- $25.22/hr CAD

Filing Clerk duties and responsibilities:

Create and maintain personnel files for employees with their digital and physical personnel files
Track and manage all the incoming digital and paper copies for filing and distribution
Support document and digitization requests from the People and Culture team
Tracking and reporting on filing progress
Manage file access requests and keep logs
Maintain an efficient filing system
Adhere to policies and procedures for personal data protection
Monitor and manage inventory of files and supplies; report shortages and replenish as needed
As the successful candidate, you will be responsible for the following: Verbal, written and electronic communication regarding the file room and personnel files
Perform audit of files and reconcile between digital and paper copies of personnel documents

Qualifications:

Requires post-secondary level education and / or administration experience with digital personnel files and organizing to prepare for uploading to an HRIS system
Strong time management, organizational and analytical skills
Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy
Proficiency with Microsoft Office Suite – specifically Excel, along with a willingness and ability to learn other software programs as required
Excellent oral and written communication skills
Ability to adapt to evolving priorities

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More about this job

Responsibilities

Create, organize, update, and maintain digital and physical employee personnel files, including tracking incoming documents, digitization requests, file access, and filing progress. Audit and reconcile paper and digital records, maintain file access logs and supplies, and follow personal data protection policies.

Requirements

Post-secondary education and/or administrative experience with digital personnel files and organizing documents for upload to an HRIS system is required. Candidates should have strong organizational, time-management, analytical, communication, and detail-oriented skills, proficiency with Microsoft Office - especially Excel - and the ability to adapt to changing priorities and learn new software.

Skills

Personnel File Management
Digital and Physical Filing
Document Digitization
File Auditing
Data Protection
Microsoft Excel
Microsoft Office
Time Management
Organization
Analytical Skills
Attention to Detail
Written Communication
Verbal Communication
Adaptability
Inventory Management

Visa sponsorship

Not detected in the job text

Keywords

People and Culture
Employee Experience
Personnel Files
Digital Records
Physical Records
Document Filing
Document Digitization
HRIS
File Auditing
Record Reconciliation
File Access Requests
Filing Progress Tracking
Personal Data Protection
Microsoft Office
Microsoft Excel
Administrative Experience
Inventory Management
Document Distribution

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