Job Description
Provides administrative and clerical support for the Program including telephone and reception duties compiling statistics and preparing billing statements.
Contribute To Safe, Quality Care By
- Proofread gross dictation and clinical history.
- Enter physicians and clinical history where required in pathology reports.
- Monitor LIS system Fax Logs and distribute patient reports as required.
- Build/edit new and existing physicians in Pathology LIS system.
- Distribute consultation letters to Pathologists, then scan for sign-out.
- Record, scan, distribute and photocopy incoming results from outside sources.
- Scan results from send out labs, Ministry of Health reports, and neonatal results.
- Complete Pathologist on-call schedule and distribute.
- Package and send out slides.
- Send out blood bank products and antibody notification letters monthly.
- Handling all patient records through the use of Picture Archiving and Communication System (PACS)
- Distribution of Medical Imaging reports both internally and externally
- Liaising with other facilities to share patient records within the continuum of care in accordance with applicable Health Privacy Legislation
- Maintain accurate records pertaining to reports and images.
- Ensures client/patient confidentiality is maintained
What must you have?
- Secretarial/Office Administration certificate from a recognized post-secondary institution or equivalent combination of education and experience.
- Minimum of 1 year experience in an acute healthcare facility.
What else do you bring?
- Previous experience in PACS environment and medical imaging hospital film library, preferred.
- Medical terminology certificate required or completion within 3 months of hire.
- Knowledge of the HIS/RIS and LIS systems
- Able to discern relevant information to make effective judgments and decisions.
- Computer skills in a Windows environment with knowledge of a variety of computer programs/applications. (I.e. Windows XP, Word, Excel, Microsoft, Outlook etc.).
- Excellent interpersonal and communication skills.
- Primary assignment at the Mackenzie Health Richmond Hill Main Site; however may be assigned to the Oak Ridge’s Satellite site or Vaughan satellite site locations based on operational needs.
- Able to prioritize appropriately to effectively deal with a variety and volume of work.
- Proven interpersonal, communication and organizational skills.
- Demonstrates excellent written and verbal English skills.
- Ability to speak a second language, an asset.
- Self-motivated to work with minimal supervision.
- Strong organizational and administrative skills.
- Experience in statistical analysis an asset.
- Proven attendance record.
- Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
- Ability to perform the essential duties of the job.
- Effectively uses empathy in interactions with others.
- Demonstrates behaviours consistent with Mackenzie Health’s Commitment to Caring and values – Excellence, Leadership and Empathy.
- Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.
Preferably Your Profile Also Includes
- Previous experience working in the Clerk Typist Receptionist classification preferred.
- This position is representated by OPSEU.
- You may be required to work at any site Mackenzie Health.
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Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.
Our hiring process does not involve the use of artificial intelligence (AI) to screen, assess or select applicants.
We thank all applicants for their interest; however, only those under consideration for an interview will be contacted.
