Job Title: Software Project Coordinator (Entry Level)
Location: Concord, ON L4K 4V8, Canada (ONSITE ROLE)
Duration: 12 Months Contract
Shift- Monday to Friday, 9 am 5 pm (flexible start and end by 1-2 hours)
Job Description
We are seeking a highly organized and proactive
Project Coordinator to support multiple projects involving software development, quality assurance, product support, and process improvement. This role will assist with project planning, scheduling, progress tracking, stakeholder coordination, and reporting to ensure activities are completed efficiently and within established timelines.
The ideal candidate has strong communication and administrative skills, attention to detail, and the ability to coordinate multiple priorities while working with cross-functional teams.
Key Responsibilities
- Coordinate project activities, timelines, schedules, meetings, and deliverables.
- Track project progress, milestones, action items, risks, and outstanding tasks.
- Maintain project documentation, trackers, and reporting tools.
- Prepare project status updates, reports, presentations, and communication materials.
- Schedule meetings, prepare agendas and supporting materials, and document meeting minutes and follow-up actions.
- Coordinate communication and collaboration among cross-functional teams and stakeholders.
- Follow up with team members to ensure assigned activities and deadlines are met.
- Support project planning, process improvements, and ongoing project administration.
- Manage multiple project activities simultaneously while maintaining accurate records and timely communication.
Required Qualifications
- Strong organizational, administrative, and coordination skills.
- Excellent written and verbal communication skills, with the ability to interact effectively with stakeholders at different levels.
- Proficiency in JIRA, Confluence, and Microsoft Office applications.
- Strong attention to detail, analytical thinking, and problem-solving abilities.
- Ability to prioritize competing assignments and meet tight deadlines in a fast-paced environment.
- Self-motivated and adaptable, with the ability to work independently and manage multiple priorities.
- Comfortable coordinating meetings, communications, and activities across different locations and time zones.
Preferred Qualifications
- Previous experience coordinating software development, product development, quality assurance, or process improvement projects.
- Experience with project tracking, documentation, reporting, and cross-functional team coordination.
- Familiarity with project management processes, tools, and methodologies.
