Office & administration jobs in Markham, Ontario

Find office & administration jobs in Markham, Ontario and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Markham

Added 14 hours ago
Bilingual Insurance Contract Administrator – 100% Remote
Recrute Action
Toronto, ON
Added 14 hours ago
Executive Assistant
BJRC Recruiting
Markham, ON
Added 14 hours ago
FR
Commercial Property Manager
Foresight Recruitment Group
Toronto, ON
- $100,000 to $130,000 CAD / year
Added 14 hours ago
Admin Assistant
Pantos Logistics Canada Inc.
Toronto, ON
Added 14 hours ago
Administrative Assistant
Desjardins
Aurora, ON
Added 15 hours ago
C
Contract Administrator
Confidential
Vaughan, ON
- $85,000 to $100,000 CAD / year
Added 15 hours ago
SH
Receptionist, Part-time Evening / Weekends
Spectrum Health Care
Markham, ON
- $19 to $23 CAD / hour
Added 15 hours ago
SC
Human Resources Administrator, Volunteer Coordination
Scarborough Centre for Healthy Communities (SCHC)
Toronto, ON
- $50,000 to $60,000 CAD / year
Added 15 hours ago
Office Administrator & Receptionist
BBA Consultants
Concord, ON
Added 15 hours ago
Program Office Coordinator (Markham, ON) - Onsite
Sentrex Health Solutions
Markham, ON
Added 1 day ago
regulatory compliance officer
Hercules Moving Company INC
Toronto, ON
Added 1 day ago
operations officer - administration
Hercules Moving Company INC
Toronto, ON
Added 1 day ago
administrative assistant
eDecree
Toronto, ON
Added 2 days ago
G
Receptionist & Administrative Assistant
Gaia
Vaughan, ON
- $19 USD / hour
Added 2 days ago
RECEPTIONIST
Drive Auto Group
Pickering, ON
Added 2 days ago
PA
Executive Assistant
Peak Associates Limited
Markham, ON
- $100,000 to $120,000 CAD / year
Added 2 days ago
LR
Bilingual Contract Administrator
Leap Recruitment Partners
Markham, ON
- $56,000 to $70,000 CAD / year
Added 2 days ago
Private Equity Fund Administration Analyst
JPMorgan Chase & Co.
Toronto, ON
Added 2 days ago
Administrative Assistant
WSP in Canada
Markham, ON
Added 2 days ago
KN
Franchise Business Consultant
Kumon North America, Inc.
Vaughan, ON
- $65,000 to $74,000 CAD / year
Added 2 days ago
TP
Office Manager
TDS Personnel
Vaughan, ON
- $80,000 to $90,000 CAD / year
Added 2 days ago
Administrative Assistant
WSP in Canada
Vaughan, ON
Added 2 days ago
Commercial P&C Contract Specialist
TD
Markham, ON
Added 2 days ago
HH
Receptionist
HSC Holdings Inc
Toronto, ON
- Up to $19 CAD / hour
Added 2 days ago
A
Back Office Administrator
Altis
Markham, ON
- $24 to $27 CAD / hour

Gaia

Receptionist & Administrative Assistant

Vaughan, ON, Canada

$19 USD / hour · Full-time

Within 25 km of Markham · About 24.2 km from the city centre

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Job details

Pay: $19 USD / hour
Job type: Full-time
Apply by: Apr 12, 2027
Posted: Oct 14, 2026

Original job description

Job Responsibilities

1. Reception & Telephone Duties

Serve as the primary point of contact for incoming telephone calls.
Answer, screen, and direct calls to the appropriate department or staff member.
Receive and assist visitors, drivers, customers, and suppliers in a professional and courteous manner.
Handle general inquiries and provide information as required.
Maintain a professional and organized reception area.

2. Loblaws Invoice & POD Management

Match Loblaws invoices with corresponding packing slips and ensure all documentation is accurate.
Verify Proof of Delivery (POD) against invoices and packing slips.
Maintain and update the POD status spreadsheet for each delivery.
Review both new and outstanding PODs received from stores and update their status accordingly.
Monitor outstanding PODs to ensure all required documentation is received for payment processing.
Prepare and regularly email outstanding POD lists to the Loblaws team to request missing documentation and provide progress updates.
Maintain organized records of invoices, packing slips, and POD documentation.

3. Loblaws / Shipper Invoicing

Prepare invoices based on information provided on packing slips.
Review invoice information for accuracy before processing.
Maintain proper supporting documentation for invoicing and record-keeping.

4. Driver Logs & Daily Run Records

Review driver logs from the previous day to ensure delivery receipts have been returned.
Check driver logs for completeness and accuracy and update missing information when required.
Record driver and truck information in the appropriate fuel and toll summary spreadsheet.
Scan and electronically file completed driver logs in the Daily Run Log under the appropriate month.
Maintain organized and accurate driver documentation for record-keeping purposes.

5. Driver Expense Processing

Collect and organize driver expense envelopes and supporting documentation.
Sort expense documents and prepare copies for the appropriate personnel and expense records.
Calculate total driver expenses and prepare the Driver Expense Report.
Enter and post driver expenses in Sage.
Print the posted Sage batch and attach it to the supporting expense documentation.
Maintain organized records of driver expenses and supporting documents.

6. Cheque & Payment Records

Record cheque details accurately in the appropriate spreadsheet.
Maintain organized records of cheques received and related documentation.
Assist with payment-related administrative duties as required.

7. General Administrative Duties

Maintain office supplies and arrange for the purchase of stationery and other office materials.
File, scan, copy, and organize administrative and accounting documentation.
Assist with general office administration and record-keeping.
Provide administrative support to the Controller, management, and other departments as required.
Perform other duties and special assignments as directed by the Controller or management.

Work Location: In person

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More about this job

Responsibilities

Manage reception, telephone calls, and visitor inquiries while providing administrative support to the Controller, management, and other departments. Handle Loblaws invoices and delivery documentation, driver logs and expenses, cheque records, and general office filing and supplies.

Requirements

The posting does not specify formal education, prior experience, or other required qualifications. The duties call for accurate record-keeping, document organization, professional communication, and familiarity with administrative and accounting processes, including Sage.

Skills

Telephone Reception
Visitor Assistance
Invoice Processing
Proof Of Delivery Verification
Document Management
Spreadsheet Maintenance
Driver Log Review
Expense Processing
Sage
Cheque Record-Keeping
Filing And Scanning
Office Administration
Attention To Detail
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Reception
Telephone Calls
Visitor Assistance
Loblaws
Invoices
Packing Slips
Proof Of Delivery
POD Tracking
Spreadsheets
Shipper Invoicing
Driver Logs
Daily Run Logs
Fuel And Toll Records
Driver Expenses
Driver Expense Reports
Sage
Cheque Records
Payment Administration
Filing
Scanning
Office Supplies
Record-Keeping
Accounting Documentation

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