Bookkeeper/Office Manager
Position Type: Full-Time
Work Arrangement: In-office
Salary Range: 45K-50K per annum
Stern Cohen is recruiting a Bookkeeper/Office Manager for a client in the fasteners and construction supplies industries in Scarborough, Ontario.
About the Role
The client is seeking an organized, detail-oriented, and proactive Bookkeeper/Office Manager to oversee the company's day-to-day bookkeeping, financial administration, and office operations. This position is ideal for someone who enjoys working with numbers, maintaining accurate financial records, coordinating office activities, and ensuring smooth workplace operations.
The successful candidate will manage bookkeeping functions, support financial reporting, coordinate administrative activities, and maintain an efficient, professional office environment. The ideal candidate is dependable, resourceful, and comfortable managing multiple priorities independently.
Key Responsibilities
Bookkeeping and Financial Administration
- Maintain accurate and up-to-date financial records using Syacc software.
- Process accounts payable and accounts receivable, including preparing invoices, tracking payments, and following up on outstanding balances.
- Reconcile bank accounts, credit cards, and other financial accounts on a regular basis.
- Process vendor invoices, expense claims, and payments.
- Monitor cash flow, outstanding receivables, and upcoming payment obligations.
- Prepare monthly financial reporting, budgeting, and expense tracking.
- Payroll preparation and related administrative tasks, as required.
- Coordinate with external accountants, auditors, financial institutions, and other service providers as needed.
- Assist with year-end preparation and ensure financial records are complete and readily accessible.
Office Management and Administration
- Oversee the day-to-day operations of the office to ensure an organized, efficient, and professional working environment.
- Manage office supplies, equipment, inventory, and vendor relationships.
- Coordinate office maintenance, repairs, cleaning services, and building management requests.
- Manage incoming and outgoing mail, deliveries, and general correspondence.
- Coordinate meetings, appointments, office events, and other administrative activities.
- Maintain office procedures, records, and administrative documentation.
- Support onboarding logistics for new employees, including workspace, equipment, and access coordination.
- Liaise with IT support providers regarding equipment, software, and technical issues.
- Identify opportunities to improve office processes, organization, and operational efficiency.
General Administrative and HR Support
- Provide administrative support to management and other team members as required.
- Prepare, maintain, and update spreadsheets, reports, and internal documents.
- Assist with coordinating schedules, meetings, and business-related arrangements.
- Handle confidential financial and business information with discretion.
- Perform other bookkeeping, administrative, and office management duties as required.
- Assist with other Human Resources related duties as assigned.
Qualifications
- Diploma or certificate in Bookkeeping, Accounting, Business Administration, or a related field.
- Minimum of 3–5 years of experience in bookkeeping, accounting administration, office management, or a similar role.
- Proficiency in accounting software such as Syacc is an asset.
- Strong working knowledge of Microsoft Excel, Outlook, and other Microsoft Office applications.
- Experience with accounts payable, accounts receivable, bank reconciliations, and financial recordkeeping.
- Knowledge of payroll administration and basic accounting principles is an asset.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
- Strong communication, problem-solving, and interpersonal skills.
- Ability to work independently while supporting the needs of the broader team.
- High level of professionalism and discretion when handling confidential information.
What We Are Looking For
- A self-motivated and hands-on individual who takes ownership of their responsibilities.
- Someone who is comfortable balancing bookkeeping duties with general office management.
- A practical problem-solver who can anticipate needs and resolve day-to-day operational issues.
- Someone who is adaptable, dependable, and able to work in a fast-paced environment.
- A team player who takes pride in maintaining accurate financial records and a well-organized workplace.
To Apply
Interested applicants are invited to submit their resumes.
We may use artificial intelligence (AI) tools to support parts of the hiring process, but humans make final decisions and judgments. This posting is for a replacement role due to retirement.
We thank all applicants for their interest; however, we will contact only those whose qualifications closely match the role's requirements.
